United Grand Lodge of England seeks an Admin Assistant

Tuesday, 26 November 2019

United Grand Lodge of England seeks an Admin Assistant for the Development Department

To support the Development Department including acting as required as a liaison with all other departments in Freemasons' Hall, Directors, London, Provinces, Districts, Members of Grand Master's Council, Board of General Purposes, Committee of General Purposes, Masons and Non-Masons.

Provide support to the Deputy Grand Secretary, Assistant Grand Secretary and the Development Department.

Key Responsibilities:

  • Assist the Department with the administration, organisation and distribution of papers for authorising new Lodges/Chapters, Centenaries, Bi-Centenaries, Warrants/Charters of Confirmation, Centenary Warrants/Charters of Confirmation, Enfacements, Representatives, Amalgamations, Appointments of ProvGM, DistGM, GSupt, GI.
  • Assist the Department with the administration, organisation and distribution of papers for the Grand Master's Council, Board of General Purposes, Committee of General Purposes, Audit Committee and the GMCCC Advisory Group.
  • Assist the Department with the administrative procedures dealing with appointments to and promotions in Grand Rank and the administrative procedures dealing with appointments to Overseas ranks.
  • Assist the Department as required with the administration, organisation and distribution of Acting Grand Officers’ Jewels.
  • Responsible for the administration of Expenses for the Universities Scheme and other expenses as directed.
  • Ensuring that filing systems are kept up to date and easily accessible.
  • Assist the Department as required with managing incoming and outgoing mail for the Deputy Grand Secretary and Assistant Grand Secretary, Director of Development.
  • Assist, as needed, with the appointments diary of the Deputy Grand Secretary and Assistant Grand Secretary, Director of Development.
  • Assist with administration functions for the Deputy Grand Secretary and Assistant Grand Secretary, Director of Development.
  • Assist with managing administrative aspects of online board portals (e.g. Boardvantage) as directed.
  • Support the Department as required with the administration and distribution of papers for the Pro Grand Master's Dinner.
  • Archiving relevant documentation.
  • Assist other members of staff with Grand Lodge, Grand Chapter and any other meetings held. General telephone enquiries.

Salary:

Competitive salary and benefits package:

  • BUPA private medical cover
  • Pension (3.5% employee & 9% employer contributions – increasing to 12% with length of service)
  • Life Assurance
  • Holiday (25 days increasing to 30 days with length of service)
  • Interest free season ticket loan
  • Gym membership (subsidised)
  • Employee Assistance Programme
  • Flexible working

Application details:

To apply please send your CV and covering letter to: Elizabeth Gay, Director of HR (via This email address is being protected from spambots. You need JavaScript enabled to view it.)

CVs received without a covering letter will not be considered.

Closing date for applications is close of business (5pm) Friday 13 December 2019.

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