United Grand Lodge of England seeks a Personal Assistant (PA)

Tuesday, 02 July 2019

This position has now closed

United Grand Lodge of England seeks a Personal Assistant for the Private Office

This role will be to support and work under the Executive Assistant (EA), who reports to the Chief Executive Officer (CEO) with the day-to-day running of the Private Office. You will be the main liaison between Board member and UGLE and will cover for the EA to the CEO/Grand Secretary when out of office. This role requires a great deal of flexibility initially working 3 days per week.

Duties:

  • Management of incoming phone calls and emails as required.
  • Receive and interact with visitors.
  • Main liaison between Board members and UGLE.
  • Work closely with the Masonic services and External Relations teams to provide event itineraries for overseas travel.
  • Typing of business emails and letters.
  • Arrange committee meetings, prepare documentation and create agendas for distribution in advance of meetings.
  • Attend and take minutes of meetings.
  • Manage incoming post.
  • Make sure bookings in the private flat diary and travel calendar are updated on a daily basis.
  • Devise and maintain up-to-date soft copy filing and retrieval systems.
  • Additional similar tasks will be delegated by the EA in order to support the organisation’s objectives.
  • Expenses for the EA and CEO using an online system (Sage).

Must have skills:

  • Achieving measurable success in implementing major responsibilities and key tasks to agreed timescales, budgets and costs.
  • At all times working within organisational procedures and supporting the activities and requirements of the Board and Committee of General Purposes, and Senior Management.
  • Demonstrating visible activity, creativity, effort and commitment toward the achievement of objectives.
  • Commitment to work harmoniously and efficiently with and support the Board and Committee of General Purposes, Senior Management and other departments and staff at Freemasons’ Hall.
  • Retaining confidential information as it is required to be retained and refraining from creating, participating in rumour and innuendo detrimental to the focus, direction and objectives of the organisation.

Salary:

Competitive salary and benefits package:

Holiday 25 days (increasing to 30 days with length of service (LOS)
BUPA private medical cover
Pension (3.5% employee & 9% employer contributions – increasing to 12% with LOS)
Interest free season ticket loan
Gym membership (subsidised)
Employee Assistance Programme

Thank you for your interest. The closing date for applications for this position has now closed.

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