This position has now closed
United Grand Lodge of England seeks a Personal Assistant for the Private Office
This role will be to support and work under the Executive Assistant (EA), who reports to the Chief Executive Officer (CEO) with the day-to-day running of the Private Office. You will be the main liaison between Board member and UGLE and will cover for the EA to the CEO/Grand Secretary when out of office. This role requires a great deal of flexibility initially working 3 days per week.
Duties:
- Management of incoming phone calls and emails as required.
- Receive and interact with visitors.
- Main liaison between Board members and UGLE.
- Work closely with the Masonic services and External Relations teams to provide event itineraries for overseas travel.
- Typing of business emails and letters.
- Arrange committee meetings, prepare documentation and create agendas for distribution in advance of meetings.
- Attend and take minutes of meetings.
- Manage incoming post.
- Make sure bookings in the private flat diary and travel calendar are updated on a daily basis.
- Devise and maintain up-to-date soft copy filing and retrieval systems.
- Additional similar tasks will be delegated by the EA in order to support the organisation’s objectives.
- Expenses for the EA and CEO using an online system (Sage).
Must have skills:
- Achieving measurable success in implementing major responsibilities and key tasks to agreed timescales, budgets and costs.
- At all times working within organisational procedures and supporting the activities and requirements of the Board and Committee of General Purposes, and Senior Management.
- Demonstrating visible activity, creativity, effort and commitment toward the achievement of objectives.
- Commitment to work harmoniously and efficiently with and support the Board and Committee of General Purposes, Senior Management and other departments and staff at Freemasons’ Hall.
- Retaining confidential information as it is required to be retained and refraining from creating, participating in rumour and innuendo detrimental to the focus, direction and objectives of the organisation.
Salary:
Competitive salary and benefits package:
Holiday 25 days (increasing to 30 days with length of service (LOS)
BUPA private medical cover
Pension (3.5% employee & 9% employer contributions – increasing to 12% with LOS)
Interest free season ticket loan
Gym membership (subsidised)
Employee Assistance Programme
Thank you for your interest. The closing date for applications for this position has now closed.
