United Grand Lodge of England seeks a Personal Assistant (PA)

Wednesday, 05 September 2018

This position has now closed

United Grand Lodge of England seeks a Personal Assistant to assist the CEO office working closely with the Executive Assistant

Duties include:

  • Management of incoming phone calls and emails as required.
  • Receive and interact with incoming visitors.
  • Jointly managing CEO diary, private flat diary and other room bookings.
  • Typing of business emails and letters as directed by the CEO.
  • Arranging travel (working with Secretariat and the Chancellery).
  • Arrange and coordinate meetings and events.
  • Managing incoming mail.
  • Preparing weekly schedule for Housekeeper.
  • Arrange draft agendas, attend and take minutes of meetings, prepare documentation for meetings.
  • Devise and maintain up-to-date soft and hard copy filing and retrieval systems.
  • Prepare and edit correspondence, communications, presentations and any other documents as required.
  • Additional similar tasks will be delegated by the Executive Assistant in order to support the organisation’s objectives.
  • Dealing with ad-hoc requests from Rulers, BGP Members etc.

Must have:

  • Previous PA experience
  • Excellent interpersonal skills
  • High attention to detail
  • Ability to work under pressure
  • Excellent written and verbal communication skills
  • Advanced computer skills
  • Experience of minute taking
  • Highly organised

Salary:

Competitive salary and benefits package.

Hours:

The successful applicant will work Monday to Friday (35 hours) 9am – 5pm.

Thank you for your interest. The closing date for applications for this position has now closed.

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