This position has now closed
United Grand Lodge of England seeks a HR Assistant for the HR Department on a part-time basis
The primary responsibility of the HR Assistant is to provide the Head of HR with effective administrative assistance.
Duties include:
Manage the joiner and leaver processes to include (but not limited to) -
- Coordinating all employment related paperwork for new hires and terminations as instructed by Head of HR and passing onto Payroll & Benefits Administrator for payroll processing.
- Prepare induction packs for new joiners.
- Carrying out HR induction for new employees.
- Coordinating probationary review process to include checks and controls around form filling and record keeping.
- Manage the leaver’s process, including exit interviews and confirming to Payroll & Benefits Administrator final pay arrangements.
General tasks:
- Assisting with maintaining the HR system with starters, leavers, training, reviews, holidays, sickness, benefits etc.
- Assist with the recruitment process (in particular preparing interview packs for the week ahead as applicable) as directed by Head of HR.
- Dealing with holiday and sickness absence queries from members of staff.
- Maintain employee files – ensuring all paperwork filed.
- Assist with and organise training as directed.
- Opening and distributing incoming post and arranging outgoing post.
- Responsible for scanning and filing departmental paperwork as directed.
- Ensure all Job Descriptions are kept up-to-date and create new JDs as and when necessary.
- Co-ordinate and provide HR reports relating to recruitment, training, turnover, absence, benefits and general statistics.
- Monitor staff absence levels including co-ordination of return to work interviews and referrals to occupation health adviser where necessary.
- Assist Head of HR with any other tasks as and when required.
Annual tasks:
- To assist the Payroll & Benefits Administrator with preparing records for the purpose of internal and external audit.
- Responsible for administration of all the completed Performance & Development Reviews (PDR’s) to include logging development and training requirements (May-July).
- Assist Head of HR with salary review process (July-October).
- Coordinate annual flu vaccinations for all staff and tenants as required (October).
- Managing the administration for the Christmas Gift Card Scheme (December).
Additional Tasks (following internal training):
- Provide payroll cover for Payroll & Benefits Administrator (following training) as and when required.
Must have skills:
- Excellent organisation skills
- Excellent communication skills – verbal and written
- Meticulous attention to detail and accuracy
- Strict confidentiality
- Team player
- Knowledge of Microsoft applications such as Windows, Word, Excel and Outlook and be otherwise IT literate to adapt to bespoke systems and databases (training provided)
Salary:
Competitive salary and terms package applies.
Hours:
The successful applicant will work three days per week either 8-4pm or 9-5pm.
Thank you for your interest. The closing date for applications for this position has now closed.
