United Grand Lodge of England seeks a HR Assistant

Wednesday, 25 July 2018

This position has now closed

United Grand Lodge of England seeks a HR Assistant for the HR Department on a part-time basis

The primary responsibility of the HR Assistant is to provide the Head of HR with effective administrative assistance.

Duties include:

Manage the joiner and leaver processes to include (but not limited to) -

  • Coordinating all employment related paperwork for new hires and terminations as instructed by Head of HR and passing onto Payroll & Benefits Administrator for payroll processing.
  • Prepare induction packs for new joiners.
  • Carrying out HR induction for new employees.
  • Coordinating probationary review process to include checks and controls around form filling and record keeping.
  • Manage the leaver’s process, including exit interviews and confirming to Payroll & Benefits Administrator final pay arrangements.

General tasks:

  • Assisting with maintaining the HR system with starters, leavers, training, reviews, holidays, sickness, benefits etc.
  • Assist with the recruitment process (in particular preparing interview packs for the week ahead as applicable) as directed by Head of HR.
  • Dealing with holiday and sickness absence queries from members of staff.
  • Maintain employee files – ensuring all paperwork filed.
  • Assist with and organise training as directed.
  • Opening and distributing incoming post and arranging outgoing post.
  • Responsible for scanning and filing departmental paperwork as directed.
  • Ensure all Job Descriptions are kept up-to-date and create new JDs as and when necessary.
  • Co-ordinate and provide HR reports relating to recruitment, training, turnover, absence, benefits and general statistics.
  • Monitor staff absence levels including co-ordination of return to work interviews and referrals to occupation health adviser where necessary.
  • Assist Head of HR with any other tasks as and when required.

Annual tasks:

  • To assist the Payroll & Benefits Administrator with preparing records for the purpose of internal and external audit.
  • Responsible for administration of all the completed Performance & Development Reviews (PDR’s) to include logging development and training requirements (May-July).
  • Assist Head of HR with salary review process (July-October).
  • Coordinate annual flu vaccinations for all staff and tenants as required (October).
  • Managing the administration for the Christmas Gift Card Scheme (December).

Additional Tasks (following internal training):

  • Provide payroll cover for Payroll & Benefits Administrator (following training) as and when required.

Must have skills:

  • Excellent organisation skills
  • Excellent communication skills – verbal and written
  • Meticulous attention to detail and accuracy
  • Strict confidentiality
  • Team player
  • Knowledge of Microsoft applications such as Windows, Word, Excel and Outlook and be otherwise IT literate to adapt to bespoke systems and databases (training provided)

Salary:

Competitive salary and terms package applies.

Hours:

The successful applicant will work three days per week either 8-4pm or 9-5pm.

Thank you for your interest. The closing date for applications for this position has now closed.

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