Quarterly Communication

12 December 2018 
A presentation by VW Bro Dr David Staples, Grand Secretary

Brethren, good morning. It is my great pleasure to be speaking to you here today.

As many of you will know, I used to work as a doctor. My clinical job was to work out why people were horizontal and try to get them vertical again. I shall try my hardest over the next 15 minutes or so not to reverse that process.

I left Derby Hospital four years ago to become Clinical Director for Medicine at Peterborough where I managed a whole host of awkward people and there, to my astonishment, I discovered that I rather enjoyed this thing called ‘management’. In fact, I found that I enjoyed it much more than medicine.

People were usually pleased to see me which made a change, and as someone who had always enjoyed solving problems I found that I was deluged with problems. It was not a great leap for me to move into another organisation with problems to solve.

I still practice medicine for half a day a week – it seemed foolish to burn all my clinical bridges in this particular role. The Board and Rulers hired me as Chief Executive with two main outcomes in mind. First, I was to bring the Corporate and Masonic sides of Freemasons’ Hall together – to meld 60 Great Queen Street into a purpose and values driven organisation which services the needs of the United Grand Lodge of England, Supreme Grand Chapter and of course you, our members.

Secondly, I was tasked with helping to formulate, coordinate and ensure the delivery of the United Grand Lodge of England’s strategies for the future as defined by the Rulers and the Board.

To my mind, the most important of these is rapidly becoming to ‘Normalise the perception of Freemasonry in the public consciousness’ – to make it as acceptable to say that one is going to a lodge meeting as it would be to say that one is going shopping, out for a meal, or to the golf course; and to make it a genuine choice for all of our members as to whether they wish to disclose their membership or not – rather than one mandated by the attitudes and prejudices of their colleagues.

Today I would like to try to give you a flavour for some of the challenges UGLE faces along that journey, and some of the things that we are doing to meet them. We are always, however, mindful of the need to respect the independence of individual lodges and Provinces, and only to mandate those things which are absolutely essential to the future of the Craft.

Things are not all rosy. In 1920, Grand Lodge issued around 30,000 Grand Lodge certificates each year. By 2015 this had dropped to 7,000 which equates to less than one new member per lodge per year. 20% of our members resign or never come back prior to receiving their Grand Lodge certificate. 60% of our membership is over 60 years of age. Membership remains one of our greatest challenges.

As an organisation, we are shrinking by 1% a year, although interestingly our districts are growing at 10% per year on average.

Attracting new members and engaging our membership so that they remain members is therefore of paramount importance, but the pool of candidates eligible to join Freemasonry is a fraction of what it was 50 years ago.

We can do little to change whether a person believes in a Supreme Being, or whether they have a criminal record, but UGLE has done a great deal to try to influence the opportunity that eligible members have to join us successfully; this has occurred most visibly through the Membership Pathway which was launched earlier this year – an initiative that seeks to ensure that potential members know what to expect, and to minimise the chances of them leaving.

What used to be ‘invitation only’ is now much more open. Lodges regularly exhibit at universities Freshers’ Fairs and all Provincial websites and the United Grand Lodge of England welcome online membership enquiries. We also seek to influence what is ‘findable’ on Google by engaging with the media. By having sensible stories which reflect what WE want about Freemasonry on the top three pages of a Google search, we are able to significantly alter our public footprint.

Before the Second World War, Freemasons would have been openly known and respected in their communities. Public parades of masons were common place. Masons were often asked to perform ceremonies around the laying of foundation stones for public buildings.

Then, Hitler murdered 200,000 Freemasons on the continent and looked as though he were poised to invade England. Suddenly, it didn’t seem quite such a good idea to be so open about our membership and we collectively retreated into a position of privacy that we have only just, with the Tercentenary celebrations last year, started to retreat from in a coordinated fashion.

The third factor which influences whether we attract new members is the environment – by which I primarily mean the court of public opinion. What do the public think of us? How likely is it that our members are happy to ‘come out’ as Freemasons? How likely or acceptable is it that an organisation or employer decides to discriminate against Freemasons? What is the political climate? What is the religious climate? – All of these issues form the environment from which our members are drawn.

The national press is obsessed with handshakes, trouser legs, nepotism, corruption and with events that may have happened 50 years ago in a then corrupt police force. Not a media interview has gone by over the last year when I have not been asked about one of these issues – yet only 4% of young people under 25 ever read the national press, and only 9% get their news from television. By far the predominant source for news in the under 30s is the internet. We need to ensure our media presence reflects this.

In centuries past, however, Freemasons and Freemasonry was enormously respected. Before the times of professional organisations and trade bodies such as the British Medical Associate, the Bar Association, The Law Society etc., if you wanted to employ the services of someone who wasn’t going to rip you off, a Freemason represented someone who openly ‘met people on the level’ and ‘treated them squarely’. It was the closest one could get at the time to a kite mark of decent and moral professional behaviour, and, for tradesmen, membership was a likely to result in both increased respect and increased business.

Unfortunately, how Freemasonry is explained to us as Entered Apprentices is not necessarily an easy and straightforward concept to grasp. We are told that Freemasonry is a ‘peculiar system of morality, veiled in allegory and illustrated by symbols’ . That its system of morality forms of a set of values and principles of conduct. Freemasons are the custodians of a way of behaving which takes good people and makes them better, doing so by acting out ancient myths and encouraging a study of the deeper meaning of symbols, so it is both a philosophical and philanthropic society. One can see how it might prove very difficult for us to explain what Freemasonry is to those who might be curious. And, of course, Freemasonry means many different things to different members.

If we talk about charity, we are no different to hundreds of other organisations who fight for space in a very crowded sector. If we talk about friendship or camaraderie then similarly we do not capture the unique aspects of Freemasonry which set us aside from a club or society.

We will never be able to, nor should we, reinvent ourselves to please the public, but we do need to nuance our message so that it can have the greatest effect on those who we might be able to influence, and what you will see over the next 18 months or so is a coordinated media and communications strategy that starts to deploy these messages. We started this year with ‘Enough is Enough’ and there is a great deal more to come.

We need to find something that communicates the unique nature of Freemasonry in a friendly, accessible fashion, and in a way which makes us an attractive use of our potential members’ precious time. So how do we achieve, in the minds of the public, a favourable opinion preconceived of the institution? We must define ourselves clearly and positively to the outside world. We must regain control of our own narrative, we need to promulgate the timeless principles of brotherly love and self-improvement. We need to inspire people to lead better lives and be a values driven, professional organisation.

So Communications and Membership are two of my top priorities as mandated by the Board, the Rulers and the various committees and groups that have a care for Freemasonry.

These priorities are clearly reflected in the restructuring of the United Grand Lodge of England communications apparatus, and by the creation of a new Membership Services Department, which will encompass a new department for the Districts which, in the past, have not perhaps received the attention that they deserve; the Chancellery which manages foreign masonic affairs and also all of your enquiries should you want to visit a lodge abroad as well as the membership and registration functions.

When I came to UGLE, the headquarters had been split along masonic and non-masonic lines, and it was fair to say that there was a degree of civil war existing between the two. What I found was a headquarters crying out for modernisation. I am pleased to say that following considerable effort by all the staff over the last year, UGLE has just been awarded Investors in People Accreditation – something that will help dispel our reputation as operating from a secret volcano base somewhere off the West Coast of Sumatra.

Bringing about change within UGLE is not a simple task. I have entitled my talk 'Risk Takers, Caretakers and Undertakers' which broadly explains the mindsets which govern all of us here today in some part. Some aspects of the organisation need curating – they are precious to us and to our members and should be preserved as part of our responsibility as the de facto caretakers of a three-hundred-year-old institution, other parts need to be allowed to run their course and die, for an organisation which never renews itself is unlikely to survive. We see this often in the lives of individual lodges, which come together to serve a need for their members, but as times change, or that need changes, some lodges pass away whilst others invigorate themselves and thrive. In order to thrive, we need to be prepared perhaps to take risks and to change in order to remain, or perhaps regain a relevance in the modern world. If we aren’t prepared to do this, we become undertakers and bury something enormously precious to us all.

Another key priority for us at UGLE is to modernise the processes by which the organisation is administered. This year, we will have performed 24 Installations of Provincial and District Rulers all of those, coordinated from this building. We are recognised the world over for our pre-eminent ceremonial. It is my intention to ensure that this excellence shows itself in all that we do. We have moved the Masonic Year Book and the Directory of Lodges and Chapters to living online documents, and now have a thriving members’ area on our website. For the first time, some of you will have booked your place here today online and made payment for the lunch that follows electronically – something you will no doubt have been doing in other areas of life for well over a decade.

Astonishingly this change will save over 1,800 man hours of work each year. Those of you who are Secretaries will be pleased to hear that we are aiming to ensure that Installation Returns are pre-printed, meaning that you will never again have to write out the names and numbers of all your past masters – something which has been done and remained unchanged for over 175 years.

But that is just the start. The Book of Constitutions lays out guidance on how a modern membership organisation should be run, but the problem is that its current iteration was written in the nineteenth century.

Imagine now an organisation where the Lodge Secretary could access the central database of their members’ information and keep it updated. Why should secretaries have to write clearance certificates when we already know who is paid up and who is in arrears? Why not just run a real time Masonic credit check when you want to join a new lodge? Why are forms needed in order to get a Grand Lodge certificate, when we already know all the information on those forms?

To start to modernise these internal processes is an enormous piece of work, but I know it will bring real benefits to our members and those who administer lodges and Provinces.

And these changes will alter the experiences of the everyday mason too. Can you imagine a system that sends links to articles that explains the ceremony of initiation to an initiate the day after he is brought in? Or a system that sends information about the Royal Arch to a newly made Master Mason? What about a system that flags to the Lodge Almoner when a member has missed three meetings in a row – a strongly correlated marker for poor engagement and retention. In this way we can start to influence how we engage our membership at a whole new level with that peculiar system of morality, veiled in allegory and illustrated by symbols.

The Craft has an old, established teaching system, which uses role-playing, memory work and public speaking to enshrine its principles in the hearts of Masons. These techniques have evolved over many centuries and even more generations of Brethren, to pass on our traditions to benefit our members by making them better people, at peace with themselves and with the society in which they live.

We have recently launched ‘SOLOMON’, an online learning resource covering the three degrees and the Royal Arch which you are able to register for, access and read as you progress through your masonic journey. It has over 350 articles, graded for the correct degree which augment these established teaching methods within the Craft and make each candidate’s journey through Masonry a much more fulfilling experience.

So, Brethren, there is a huge amount going on in your organisation, and that is not counting the numerous happenings at Provincial and individual lodge level. UGLE is building an efficient and effective organisation. An organisation which provides a structure able to support and engage our members, attract new people to the Craft and Royal Arch, normalize Freemasonry in the public consciousness and stand up for our members whenever they are unfairly discriminated against or collectively attacked.

The United Grand Lodge of England is here to act as a custodian of the values and traditions of Freemasonry which inspire people to Lead Better Lives for the benefit of society, valuing Brotherly Love, Relief and Truth. We should be a straightforward organisation that is supportive, self-confident, welcoming, member focused, friendly and fun because that is an organisation that good men will want to join and even better men will want to remain members of. It is the duty of all of us to make this an organisation we are proud to be a part of.

Thank you.

Published in Speeches

Quarterly Communication of Grand Lodge

12 December 2018 
Report of the Board of General Purposes

Minutes

The Minutes of the Quarterly Communication of 12 September 2018 were confirmed.

HRH The Duke of Kent KG was nominated to be Grand Master for the ensuing year.

Annual Investiture of Grand Officers – 24 April 2019

So that sufficient accommodation can be reserved for those Brethren who are to be invested and their friends, admission to the Annual Investiture is by ticket only. Brethren to be invested for the first time may invite to be present with them three qualified Brethren, and those to be promoted two qualified Brethren.

Allowance having been made for such an issue and for those whose presence in the Grand Lodge is essential, a few seats will remain. Written application for these seats may be made to the Grand Secretary between 1 March and 31 March by Brethren qualified to attend the Grand Lodge:

  1. Past Grand Officers;*
  2. Masters;
  3. Wardens (not Past Wardens);
  4. Past Masters qualified under Rule 9 of the Book of Constitutions.

Applications should state clearly the name, address and Lodge of the Brother concerned and under which of the four categories mentioned his application is made. If necessary, a ballot for the allocation of seats will be held in early April, and tickets will be posted to successful Brethren on or about 5 April. Brethren who have been unsuccessful will be so informed.

Possession of a ticket will not, of itself, ensure admission – Brethren who are not Grand Officers will be required to hand their tickets to the Scrutineers before examination by them in accordance with the usual practice at Quarterly Communications.

Past Grand Officers should sign the Attendance Books in the Past Grand Officers’ Room, and give up their tickets before being admitted to the Grand Temple. Grand Officers taking part in the procession will sign in the Grand Officers’ Room.

* Metropolitan and Provincial Grand Masters, all other Present Grand Officers, including Grand Stewards, Deputy Metropolitan and Provincial Grand Masters, and Assistant Metropolitan and Provincial Grand Masters should not apply in this way as they will be invited specifically by letter about a month before the day of Investiture and asked to indicate on a reply slip whether they intend to be present. Similar arrangements are made for District Grand Masters who are known to intend to be in the UK on 24 April and this can be extended to others, if they write indicating their wish to attend.

Masonic Year Book

The next edition of the Masonic Year Book, 2019–2020, will be available next autumn. The charge will be £15 per copy, plus postage and packing where appropriate. It is not proposed to produce a new edition of the Directory of Lodges and Chapters during 2019. Copies of the 2018 edition will still be available from Letchworth’s shop.

Every Lodge is provided access to an online version of the Masonic Year Book and Directory of Lodges and Chapters free of charge via the designated website. The Board emphasises that this information should be available to all the members of private Lodges and not regarded as for the exclusive use of the Secretary to whom, for administrative reasons, access is provided.

Metropolitan and Provincial Lodges

Access to the online version of the Masonic Year Book and Directory of Lodges and Chapters is provided to Secretaries of Lodges.

Lodges abroad

Access to the online version of the Masonic Year Book and Directory of Lodges and Chapters is provided to Secretaries of Lodges in the Districts as well as to Secretaries of Lodges abroad not in a District.

Prestonian Lectures for 2019

The Board has considered applications for the delivery of the official Prestonian Lectures in 2019 and has decided that these should be given under the auspices of the following:

Dean Leigh Masters Lodge, No. 3687 (Herefordshire)
Norfolk Installed Masters’ Lodge, No. 3905 (Norfolk)
Leeds and District Lodge of Installed Masters, No. 7918 (Yorkshire, West Riding)
West Sussex Masters Lodge, No. 8963 (Sussex)

The Lecturer, W Bro Michael Karn, PAGSwdB, states that the title of the Lecture will be: English Freemasonry during the Great War.

The Board, when annually inviting applications for the privilege of having one of the official deliveries of the Lectures, invariably emphasises their importance as the only Lectures held under the authority of the Grand Lodge. The Board and the Trustees of the Prestonian Fund are correspondingly keen to ensure that Brethren come forward with potential future lectures on topics which will be of interest to English Freemasons. Brethren who consider that they have the requisite skill and knowledge are accordingly invited to submit their names to the Grand Secretary, through their Metropolitan, Provincial or District Grand Secretaries.

Lotteries

Since the Board last reported to Grand Lodge on lotteries in December 1994, there has been no significant change in the law on the subject, which is now contained in the Gambling Act 2005. There have, however, been some changes in the names of the various regulatory bodies and the classes of lotteries themselves, as well as minor changes to the rules applying to the various classes. The Board accordingly hopes that the Grand Lodge will endorse the following statement on lotteries, which takes into account the changes since it last reported on the subject.

There is no inherent Masonic objection to any form of lottery currently permitted by law, and a lottery with a Masonic character may, therefore, be used by members of the Craft to raise money for any lawful purpose, subject to the qualifications set out below. Such a lottery should, in general, be used to raise money only for charity, other benevolent purposes, or some other specific object not directed to private gain; no form of lottery should in any circumstances be used to defray the general running expenses of a Lodge, Metropolitan Area, Province or District.

A lottery has a Masonic character if it is promoted or run by Freemasons

  1. who declare their capacity as such; or
  2. for a purpose, or on behalf of a body, which is identifiably Masonic, whether or not the purpose or body includes words such as “Masonic” or “Freemason” in its title or description.

The Board considers it essential that the purpose for which any such lottery is held is clearly stated to anyone to whom chances in the lottery are offered for sale.

It does not accord with the spirit of Masonic charity or of Masonic bodies that lotteries should be held which seek money under the banner of Freemasonry from other than Masonic sources (Masonic sources include anyone who has a family or other close personal connection with the Craft or with any of its members). It is therefore inappropriate for tickets for a lottery with a Masonic character to be made available for sale to the public at large.

The responsibility for compliance with the provisions of the law rests firmly on those responsible for promoting and assisting in the running of lotteries. It is the duty of such Brethren to ensure, by obtaining where necessary appropriate procedural and legal advice, that the Craft is not brought into disrepute by any failure to meet all legal requirements, or for any other reason. Advice is readily available from, among others, the Gambling Commission, local authorities, the National Council for Voluntary Organisations and the Institute of Fundraising.

The Gambling Act 2005 provides that all lotteries must be either licensed, or registered or fall within one of five statutory exemptions. The Board’s guidance on the three types of lottery most likely to be relevant for lotteries with a Masonic character is as follows:

  1. The Board sees no objection to “small lotteries incidental to events” (for example, a raffle at a dinner), provided that the entertainment is of a Masonic character.
  2. A “private society lottery” (for example a “100 club”) where tickets are sold only to members or visitors and the lottery is advertised only within the relevant Lodge: the Board considers that such lotteries, if appropriate for Masonic purposes, should be subject to the same restrictions as small society lotteries (see below).
  3. A “small society lottery”, for  which  registration  of  the  organisation is required, is appropriate for fundraising on a larger scale, for example a Provincial Benevolent Fund or one of the Masonic Charities or local charities, or when a Private Lodge sponsors a special appeal. The written leave of the Provincial or District Grand Master (or, in London, of the Board of General Purposes) must be obtained at the earliest opportunity, both before registration is applied for, and again before any individual lottery is organised.

Literature which includes Masonic forms of address in promoting the sale of lottery tickets is unacceptable, even if it emanates from Associations of Friends, over which Grand Lodge has no jurisdiction.

Metropolitan, Provincial and District Grand Masters and Masters of Lodges should refuse to permit the distribution of literature or tickets which clearly infringe any of the above principles, and may refuse to permit their distribution if in their opinion the spirit of those principles is infringed.

Recognition of foreign Grand Lodges

The Grand Chancellor to move that the following Grand Lodges be recognised:

Prince Hall Grand Lodge of Alabama
The Prince Hall Grand Lodge of Alabama was originally formed as the Independent Grand Lodge of Ancient, Free and Accepted Masons for the State of Alabama on 27 September 1870, by three regular Lodges of the Prince Hall Grand Lodge of Ohio, which was recognised by this Grand Lodge on 11 June 1997.

Grand Lodge of Paraná
The Grand Lodge of Paraná was formed on January 25th, 1941 by three regularly constituted member Lodges of the Grand Lodge of the State of Rio de Janeiro, which was itself recognised by this Grand Lodge on 12 December 2001. The Grand Lodge of Paraná’s jurisdiction is limited to the State of Paraná.

Grand Lodge of the State of Goiás
The Grand Lodge of the State of Goiás was formed on 9 June 1951 by fifteen regularly constituted member Lodges of the Grand Lodge of the State of São Paulo, which was itself recognised by this Grand Lodge on 8 December 1999. The Grand Lodge of the State of Goiás’ jurisdiction is limited to the State of Goiás.

Grand Lodge of Santa Catarina
The Grand Lodge of Santa Catarina was formed on 21 April 1956 by seven regularly constituted member Lodges of the Grand Lodge of the State of Rio Grande do Sul, which was itself recognised by this Grand Lodge on 12 December 2001. The Grand Lodge of Santa Catarina’s jurisdiction is limited to the State of Santa Catarina.

Grand Lodge of the State of Roraima
The Grand Lodge of the State of Roraima was formed on 20 August 1981 by three regularly constituted member Lodges of the Grand Lodge of Amazonas, which was itself recognised by this Grand Lodge on 14 March 2018. The Grand Lodge of the State of Roraima’s jurisdiction is limited to the State of Roraima.

Grand Lodge of the State of Rondônia
The Grand Lodge of the State of Rondônia was formed on 10 April 1985, by three regularly constituted member Lodges of the Grand Lodge of Amazonas, which was itself recognised by this Grand Lodge on 14 March 2018. The Grand Lodge of the State of Rondônia’s jurisdiction is limited to the State of Rondônia.

Having shown that they have regularity of origin and that they conform to the Basic Principles for Grand Lodge recognition, the Board, having no reason to believe that they will not continue to maintain a regular path, recommends that these six Grand Lodges be recognised.

Amalgamations

The Board has received reports that the following Lodges have resolved to surrender their Warrants: Palmer Lodge, No. 9255, in order to amalgamate with Heabrym Lodge, No. 7201 (Durham); and Blaauwberg Lodge, No. 9337, in order to amalgamate with Wynberg Lodge, No. 2577 (South Africa, Western Division).

The Board accordingly recommends that the Lodges be removed from the register in order to effect the amalgamations.

Erasure of lodges

The Board has received a report that eighteen lodges have closed and have surrendered their Warrants. The lodges are:

Red Rose of Lancaster Lodge, No. 1504 (East Lancashire); Lodge of Charity, No. 1551 (Warwickshire); Epping Lodge, No. 2077 (Essex); Arthur Sullivan Lodge, No. 2156 (East Lancashire); Edward Terry Lodge, No. 2722 (London); Catford Lodge, No. 3649 (West Kent); Loyal Lodge, No. 5040 (East Lancashire); Father Thames Lodge, No. 5615 (Middlesex); Old Rectory Lodge, No. 6651 (Oxfordshire); Hurstwood Lodge, No. 6768 (East Lancashire); Syon Lodge, No. 7394 (Middlesex); Cathedral Lodge, No. 7814 (East Lancashire); Phaethon Lodge, No. 7820 (London); Alphin Lodge, No. 8461 (East Lancashire); Delphi Lodge, No. 9061 (East Lancashire); Blakewater Lodge of Installed Masters, No. 9574 (East Lancashire); Condate Cheshire Provincial Grand Officers Lodge, No. 9594 (Cheshire); and Kendalian Lodge, No. 9757 (Cumberland and Westmorland)

Over recent years, the Lodges have found themselves no longer viable. The Board was satisfied that further efforts to save them would be to no avail and therefore had no alternative but to recommend that they be erased. A Resolution to this effect was approved.

Presentation to Grand Lodge

A presentation on Risk Takers, Caretakers and Undertakers was given by VW Dr David Staples, Grand Secretary.

New lodges

List of new lodges for which warrants have been granted by the MW The Grand Master, showing the dates from which their Warrants became effective with date of Warrant, location area, number and name of lodge are:

12 September 2018

9967 Barão de Batovi Lodge, Campo Grande, South America, Northern Division
9968 Essex Cornerstone Lodge, Upminster, Essex
9969 Vectis Service Lodge, Ryde, Hampshire and Isle of Wight
9970 Swallowfield Pitt Bridge Lodge, Wokingham, Berkshire
9971 Shropshire Provincial Grand Stewards’ Lodge, Shrewsbury, Shropshire

Quarterly Communication of Grand Lodge

A Quarterly Communication of Grand Lodge will be held on 13 March 2019, 12 June 2019, 11 September 2019, 11 December 2019 and 11 March 2020.

The Annual Investiture of Grand Officers will take place on 24 April 2019, and admission is by ticket only. A few tickets are allocated by ballot after provision has been made for those automatically entitled to attend.

Convocation of Supreme Grand Chapter

Convocations of Supreme Grand Chapter will be held on 25 April 2019, 13 November 2019 and 30 April 2020.

Published in UGLE

Quarterly Communication of Grand Lodge

14 December 2016 
Report of the Board of General Purposes

Minutes

The Minutes of the Quarterly Communication of 14 September 2016 were confirmed.

HRH The Duke of Kent KG was nominated as Grand Master for the ensuing year.

Annual Investiture of Grand Officers – 26 April 2017 

So that sufficient accommodation can be reserved for those Brethren who are to be invested and their friends, admission to the Annual Investiture is by ticket only. Brethren to be invested for the first time may invite to be present with them three qualified Brethren, and those to be promoted two qualified Brethren.

Masonic Year Book

The next edition of the Masonic Year Book, 2017–2018, will be available next summer. The charge will be £14 per copy, plus postage and packing where appropriate. It is not proposed to produce a new edition of the Directory of Lodges and Chapters during 2017. Copies of the 2015 edition will still be available from Letchworth’s shop.

Every lodge will receive one copy of the Masonic Year Book free of charge. The Board emphasises that these copies should be available to all the members of private lodges and not regarded as for the exclusive use of the Secretary to whom, for administrative reasons, they are dispatched.

Metropolitan and Provincial Lodges

As in previous years copies will be dispatched direct to Secretaries of lodges.

Lodges abroad

Sufficient copies will be dispatched to District Grand Secretaries for distribution to lodges in the Districts. Lodges abroad not in a District will receive their copies direct.

Prestonian Lectures for 2017

The Board has considered applications for the delivery of the official Prestonian Lectures in 2017 and has decided that these should be given under the auspices of the following:

Lodge of the Grand Design, No. 6077 (Surrey)
Worcestershire Installed Masters' Lodge, No. 6889 (Worcestershire)
Old Elizabethans’ Lodge, No. 8235 (East Lancashire)
The London Grand Rank Association

The Lecturer, Dr J.W. Daniel, states that the title of the Lecture will be: The Grand Design.

Standard of dress

The Board has on a number of occasions considered the standard of dress (including ties) to be worn by Brethren at lodge meetings, and believes that it will be helpful if the guidance given previously is brought together, largely unchanged, under a single heading.

The Board is conscious that it has become common in many, if not most, Provinces as well as in London for a “Provincial tie” or a “Metropolitan tie” to be promoted – even stipulated – by the Provincial or Metropolitan Grand Master, often as part of fund raising for a charity Festival. After wide consultation some years ago the Board concluded that there should be some relaxation in the rules relating to the ties to be worn by Brethren, and commissioned – as an alternative to a plain black tie – the Craft tie, which was suitable for wear both at masonic meetings and in everyday life. To this tie must now be added the rather similar new Craft tie incorporating the logo recently adopted by the United Grand Lodge of England, and also, for those who are qualified, the Royal Arch tie adopted in 2010.

The Board accordingly recommended that:

(a) in Grand Lodge Brethren must wear either one of the two versions of the Craft tie, or a plain black tie (without any emblem, whether in the weave or as a coloured design);

(b) on all other occasions, as an alternative to one of the Craft ties or a plain black tie, the relevant authorised Metropolitan, Provincial or District tie may be worn, as may the Royal Arch tie except that Brethren attending a lodge in an official capacity on behalf of the MW The Grand Master or their respective Metropolitan, Provincial or District Grand Master should wear the appropriate Craft tie or a plain black tie.

The Board wishes to remind Brethren, however, that when visiting a lodge in London, a Province or District they should wear one of the Craft ties, the Royal Arch tie or a plain black tie, unless the particular Metropolitan, Provincial or District Grand Master permits other Metropolitan, Provincial or District ties to be worn (a permission which should not be assumed to have been given). 

In the case of a meeting of a Metropolitan, Provincial and District Grand Lodge the Board considers that it should be left to the discretion of the individual Metropolitan, Provincial or District Grand Master which tie should be worn and by whom, but hopes that the wearing of the Royal Arch tie will not be discouraged.

Regimental, College or School, Hospital, Livery and similar ties may continue by established custom to be worn in lodges associated with regiments etc. to which they relate.

The Board strongly reaffirms that, unless it is the custom of a lodge to meet in evening dress, traditional morning wear or dark lounge suit, with black shoes, continues to be the appropriate dress. Shirts must have a plain white collar and, if not completely white, should be of a restrained pattern or hue.

The Board also recommends that at other functions where masonic regalia is worn in the presence of non-masons the same standard of dress must be adhered to.

Freemasonry and the media

With the approach of the Tercentenary of the Grand Lodge, the Board considers it appropriate to remind Brethren of the guidance on Freemasonry and the Media approved by the Grand Lodge in September 2005:

There has recently been a revival in interest in Freemasonry on the part of the broadcast media. The Board believes it timely to remind Brethren of the general advice given on this subject on previous occasions. Whilst it has no desire to prevent Brethren from voicing their views, the Board believes that participation, at both the national and local levels, in broadcast debates on Freemasonry is best left to spokesmen who have the background knowledge and experience to participate in such events, and, preferably, have been duly authorised in advance. 

Any Brother who is approached to take part in a broadcast should seek guidance either from the Communications Department at Freemasons’ Hall or the Communication Officer appointed by his Metropolitan, Provincial or District Grand Master. It follows also that Brethren, other than those authorised, should not voluntarily approach the media to solicit coverage.

In the view of the Board, that guidance is no less appropriate today and trusts that the Grand Lodge will endorse its view.

Erasure of Lodges

The Board has received a report that twenty-four Lodges have closed and have surrendered their Warrants. The Lodges are:

Mariners’ Lodge, No. 249 (West Lancashire), Huyshe Lodge, No. 1099 (Devonshire), Hamer Lodge, No. 1393 (West Lancashire), Runymede Lodge, No. 2430 (Buckinghamshire), Sir Walter Raleigh Lodge, No. 2432 (London), Trinity Lodge, No. 2595 (Devonshire), Golden Hope Lodge, No. 3059 (Orange Free State), Mildmay Coronation Lodge, No. 3536 (Middlesex).

Tower of Sir Francis Drake, No. 3583 (West Lancashire), Eddystone Lodge, No. 3925 (Devonshire), Fidelity Lodge, No. 4902 (Northumberland), St Nicholas Lodge, No. 5298 (East Kent), Bond Stone Lodge, No. 5364 (London) and Bancroftian Lodge, No. 5619 (London). 

St Patrick’s Lodge, No. 5742 (Middlesex), Ionic Lodge, No. 6344 (Northumberland), Sutton Lodge, No. 6580 (Devonshire), Odendaalsrus Lodge, No. 7229 (Orange Free State), Vale of Caterham Lodge, No. 7316 (Surrey), Croydon Millenary Lodge, No. 7745 (Surrey), Knott End Lodge, No. 8674 (West Lancashire), Mwana Lodge, No. 8706 (Zambia), Churston Ferrers Lodge, No. 8779 (Devonshire) and Pride of Surrey Lodge, No. 9167 (Surrey).

The Board recommended that they be erased and a Resolution to this effect was approved.

The Masonic Charitable Foundation

The meeting receive a talk by the Masonic Charitable Foundation

List of new Lodges

Warrants have been granted to the following Lodges showing the dates from which their Warrants became effective, date of Warrant, location area and number and name of Lodge:

14 September 2016

9935 Lodge of Restoration (Birmingham, Worcestershire)
9936 Scoutcraft Lodge (Bristol, Bristol)
9937 Aedificandum Lodge (Droitwich, Worcestershire)
9938 David Kenneth Williamson Lodge (London, London)
9939 Hampshire and Isle of Wight Motorcyclists Lodge (Farnborough, Hampshire and Isle of Wight)
9940 Middlesex Armed Forces Lodge (Twickenham, Middlesex)

9 November 2016

9941 Columbanus Lodge (Somerset)

Quarterly Communication

A Quarterly Communication of the Grand Lodge is held on the second Wednesday in March, June, September and December. The next will be at noon on Wednesday, 8 March 2017. Subsequent Communications will be held on 14 June 2017, 13 September 2017, 13 December 2017 and 14 March 2018.

The Annual Investiture of Grand Officers takes place on the last Wednesday in April (the next is on 26 April 2017), and admission is by ticket only. A few tickets are allocated by ballot after provision has been made for those automatically entitled to attend. Full details are given in this Paper of Business.

Supreme Grand Chapter

Convocations of Supreme Grand Chapter are held on the second Wednesday in November and the day following the Annual Investiture of Grand Lodge. Future Convocations will be held on 27 April 2017, 8 November 2017 and 26 April 2018.

Published in UGLE

Quarterly Communication of Grand Lodge

9 December 2015 
Report of the Board of General Purposes

Minutes

The Minutes of the Quarterly Communication of Grand Lodge of 9 September 2015 were confirmed. 

Annual Investiture of Grand Officers (27 April 2016)

So that sufficient accommodation can be reserved for those brethren who are to be invested and their friends, admission to the annual investiture is by ticket only. Brethren to be invested for the first time may invite to be present with them.

Masonic Year Book

The next edition of the Masonic Year Book, 2016–2017, will be available next summer. the charge will be £14 per copy, plus postage and packing where appropriate. It is not proposed to produce a new edition of the Directory of Lodges and Chapters during 2016. Copies of the 2015 edition will still be available from Letchworth’s Shop.

The Board emphasises that these copies should be available to all the members of private lodges and not regarded as for the exclusive use of the secretary to whom, for administrative reasons, they are dispatched. As in previous years copies will be dispatched direct to Secretaries of lodges. 

Prestonian Lectures for 2016

The Board has considered applications for the delivery of the official Prestonian Lectures in 2016 and has decided that these should be given under the auspices of the following:

Zetland and Hong Kong Lodge No. 7665 (London)
Bristol Installed Masters Lodge No. 8168 (Bristol)
Temple of Athene Lodge No. 9541 (Middlesex)

The lecturer, W Bro Dr R.A. Berman, states that the title of the lecture will be: Foundations: new light on the formation and early years of the Grand Lodge of England.

The Masonic Charitable Foundation

The MW The Grand Master has approved the name “The Masonic Charitable Foundation” as the title for the new umbrella organisation under which the existing main masonic charities will operate from 2016. He has also agreed that the President and Deputy President of the new charity should take precedence among the Grand Officers immediately after Past Grand Chancellors. The Board accordingly recommends a number of amendments which will be required to the rules in the Book of Constitutions and to the plates in the Appendix. The Board has also noted several existing anomalies particularly in the numbering and descriptions of the plates and recommends that the present opportunity be used to correct these.

Notice of Motion to amend the Book of Constitutions accordingly appeared on the Paper of Business.

Lodge Minutes

It has been brought to the attention of the Board that many lodges are less meticulous than was formerly the case in recording, and subsequently preserving, minutes of their meetings. Rule 144 of the Book of Constitutions requires every lodge to keep a minute book and lays upon the Master or the Secretary the duty of regularly entering the names and particulars of all candidates, together with the names – and, in the case of visitors, their lodges and masonic ranks – of all those present at each meeting, and minutes of the business transacted. Any deficiency in this respect will inevitably have an impact on those who in later years may be charged with the duty of writing lodge histories and may even in an extreme case prevent a lodge from being able to establish its entitlement to a Centenary or Bi-Centenary Warrant. The Board therefore trusts that the Grand Lodge will endorse the following guidance which, apart from being largely a matter of common sense also draws in some respects on previous edicts of the Grand Lodge.

1. Every care should be taken to ensure the permanence of minutes or other records. In the present context a “Minute Book” is a permanently bound volume in which the particulars required by Rule 144 are entered either in handwriting or by affixing sheets by means of permanent glue or gum (and not by means of adhesive tape, which deteriorates over time and loses its effectiveness). A loose-leaf folder or binder is not a suitable substitute for a bound book and the Board recommends, for the avoidance of any doubt, that such folders and binders be not used.

2. Rule 144 is not complied with by keeping minutes exclusively or partly in electronic form. The Board feels impelled to point out that, apart from the inherent risk of corruption of electronic data, the software necessary to read an electronic document is liable to become obsolete within a relatively short time.

3. Where minutes are handwritten, record ink or some other permanent ink should be used.

4. No valid objection can be raised to the use of a typewriter or a word-processor, provided that each typed or printed sheet is irremovably affixed to the Minute Book and initialled by the Secretary before being submitted for confirmation by the lodge. Care should, however, be exercised in ensuring that the ink or other printing medium used in producing such sheets is itself permanent in nature and is not liable to deterioration in the conditions in which Minute Books are stored.

5. Similarly, loose attendance sheets may legitimately be used to record the signatures of members or visitors present at lodge meetings in numbers beyond the capacity of the normal signature or attendance book. The Board is of opinion that the requirements of the second part of Rule 144, Book of Constitutions, are met if these sheets are irremovably affixed to the minutes of the meeting to which they refer, provided that each sheet is initialled by the Master or secretary. In stating this opinion the Board does not wish to encourage the use of loose sheets to the exclusion of signature books, which serve a useful purpose as a record of the attendance of officers and distinguished visitors. The use of a signature book, however, does not obviate, and never has obviated, the need for the names and details of all those present at a meeting to be entered into the Minute Book: it cannot be too heavily stressed that all names appearing in the signature book must continue to be recorded in the body of the minutes.

6. Lodges are advised to take steps for the permanent housing of lodge records which have ceased to be of day-to-day use. The Board suggests that in order to ensure that future office holders or historians are aware of where the records have been deposited, a comprehensive list be placed in the current Minute book and transferred to its successor when its turn comes to be laid up in safe-keeping.

Amalgamations

The Board has received reports that the following lodges have resolved to surrender their Warrants:

(a) Bergnet Lodge, No. 6841, in order to amalgamate with Mimmine Lodge, No. 4932 (Hertfordshire); and
(b) Shrewsbury Lodge, No. 7211, in order to amalgamate with Wentworth Lodge, no. 1239 (Yorkshire, West Riding).

The Board's recommendation that the lodges be removed from the register in order to effect the respective amalgamations was approved.

Erasure of lodges

The Board has received a report that seventeen lodges have closed and have surrendered their Warrants. The lodges are:

Lodge of Perseverance, No. 371 (Cumberland and Westmorland), Unity Lodge, No. 1637 (Middlesex), Bushey Hall Lodge, No. 2323 (Hertfordshire), Amatole Lodge, No. 2406 (South Africa, Eastern Division), Robert Mitchell Lodge, No. 2956 (Middlesex), Unity Lodge, No. 3044 (South Africa, Eastern Division) Vulcan Lodge, No. 3181 (London), Rebunie Lodge, No. 4279 (South Africa, Western Division), St Richard’s Lodge, No. 4469 (Sussex), Dulwich Lodge, No. 4616 (Surrey).

Beverley Lodge, No. 5006 (Surrey), Septem Lodge, No. 5887 (Surrey), Lodge of the Open Road, No. 5983 (London), Lodge of Meditation, No. 6747 (London), Perfect Ashlar Lodge, No. 6951 (Surrey), Legion Lodge, No. 8634 (Northumberland) and Harbour Lights Lodge, No. 8770 (Sussex).

The Board's recommendation that they be erased was approved.

Quarterly Communication meetings

9 March 2016, 27 April 2016 (Annual Investiture), 8 June 2016, 14 September 2016, 14 December 2016 and 8 March 2017.

Supreme Grand Chapter meetings

28 April 2016, 9 November 2016, 27 April 2017.

Published in UGLE

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